Privacy Policy

PRIVACY NOTICE: Last updated: May 2025


This Privacy Notice sets out how Sideminds Ltd ("we", "us", or "our") collects, uses, and protects any personal information you provide when using our website (sideminds.com and its subdomains).

1. WHO WE ARE


Sideminds Ltd is a company registered in England and Wales (Company No. 14248184) with its registered office at The Nab, Ferry Road, Topsham, Exeter, Devon EX3 0JW. We are committed to protecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
If you have any questions, you can contact our Data Protection Officer at: support@sideminds.com

2. INFORMATION WE COLLECT


We only collect identifiable information that you voluntarily provide, such as:
  • Your name
  • Your email address
  • Organisation name
  • How you heard about us
  • This may occur when you:
  • Subscribe to our newsletter
  • Register interest in events or updates
  • Access gated resources
  • Submit an enquiry via our contact form

3. LAWFUL BASIS FOR PROCESSING


We will only process your data when we have a lawful basis to do so, which may include:
  • Consent – You have given clear permission for us to process your personal data
  • Contract – Processing is necessary to deliver a service you’ve requested
  • Legal obligation – We are required by law to process your data
  • Legitimate interests – For example, improving our website and communication
  • You can withdraw your consent at any time by contacting us at: support@sideminds.com

4. HOW WE USE YOUR DATA


We use the data you provide to:
  • Respond to your enquiries
  • Register you for updates or events
  • Improve our digital services
  • Track basic usage of our site using analytics tools like Google Analytics
  • Your data may be stored in our CRM or email management system, and is only accessible to staff on a need-to-know basis.

5. DATA SHARING AND INTERNATIONAL TRANSFERS


We do not sell or rent your data. We will only share it with third parties where:
  • We have your explicit consent
  • It is necessary for delivering our services
  • We are legally required to do so
  • If data is transferred outside the UK, we ensure appropriate safeguards are in place to protect it.

6. COOKIES


Our website uses cookies to enhance your browsing experience and analyse site usage. You can manage or decline cookies via your browser settings or our cookie banner.

7. DATA RETENTION


We retain your data only as long as necessary to fulfil the purposes it was collected for, or until you request its deletion.

8. YOUR RIGHTS


You have the right to:
  • Access your personal data
  • Correct inaccurate data
  • Request erasure
  • Restrict or object to processing
  • Request data portability
  • Withdraw consent at any time
  • To exercise these rights, email us at support@sideminds.com. You may also lodge a complaint with the Information Commissioner's Office (ICO).

9. SECURITY


We take appropriate technical and organisational measures to secure your data. While we strive to protect your information, no system is entirely secure, and you use our site at your own risk.

10. LINKS TO OTHER WEBSITES


Our website may link to third-party sites. We are not responsible for their privacy practices and encourage you to review their privacy notices.

11. CHANGES TO THIS NOTICE


We may update this Privacy Notice from time to time. Any changes will be posted on this page with an updated effective date.


CONTACT US


Sideminds Ltd
, The Nab, Ferry Road, Topsham, 
Exeter, Devon EX3 0JW



Email: support@sideminds.com